Account Management

Configuring Business Settings

Configure essential business settings to ensure BrandDrive works perfectly for your operations and preferences.

Accessing Business Settings

Navigate to Settings > Business Settings or Settings > Preferences to manage your configuration options.

Currency Settings

Primary Currency

Select your main business currency from the dropdown (NGN, USD, GHS, KES, EUR, GBP, etc.).

All transactions, pricing, invoices, and reports use this currency by default.

Important: Changing currency affects only new transactions going forward. Historical data remains in the original currency.

Multi-Currency Support

If you serve international customers, enable multi-currency to:

  • Display prices in customer’s local currency
  • Accept payments in different currencies
  • Track exchange rates automatically

Enable in Settings > Currency > Multi-Currency.

Regional Settings

Time Zone

Set your business operating time zone. This ensures:

  • Accurate timestamps on all transactions
  • Correct scheduling for reports and tasks
  • Proper date/time display
  • Accurate sales timing analytics

Select your city or closest major city from the time zone list.

Date Format

Choose how dates appear throughout BrandDrive:

  • DD/MM/YYYY – Day first (e.g., 25/12/2024)
  • MM/DD/YYYY – Month first (e.g., 12/25/2024)
  • YYYY-MM-DD – Year first (e.g., 2024-12-25)

Number Format

Select number and currency formatting:

  • 1,234.56 – Comma as thousand separator, period as decimal
  • 1.234,56 – Period as thousand separator, comma as decimal
  • 1 234,56 – Space as thousand separator, comma as decimal

Choose the format standard in your region.

Fiscal Year Settings

Fiscal Year Start Date

Set when your business fiscal year begins. Most businesses use:

  • January 1 – Calendar year (default)
  • April 1 – Common in some countries
  • July 1 – Mid-year fiscal cycle
  • Custom date – Specific to your business

Fiscal year setting affects:

  • Annual financial reports
  • Year-end closing
  • Tax period calculations

Accounting Period

Choose your accounting period:

  • Monthly
  • Quarterly
  • Annually

This determines how often BrandDrive generates period-end reports.

Language Preferences

Interface Language

Select your preferred language for the BrandDrive interface:

  • English
  • French
  • Portuguese
  • Spanish
  • Other supported languages

This changes menu labels, buttons, and system messages.

Invoice Language

Choose default language for invoices and customer-facing documents. Can be different from interface language if you serve international customers.

Measurement Units

Weight Units

Select default weight measurement:

  • Kilograms (kg)
  • Grams (g)
  • Pounds (lb)
  • Ounces (oz)

Volume Units

Choose volume measurement:

  • Liters (l)
  • Milliliters (ml)
  • Gallons
  • Fluid ounces

Used for products sold by weight or volume.

Business Hours

Set standard operating hours:

  1. Enable “Set Business Hours”
  2. Configure hours for each day of the week
  3. Mark closed days (weekends, holidays)
  4. Set different hours for different locations (if applicable)

Business hours display on your online shop and help schedule automated tasks.

Notification Settings

Configure default notification preferences:

  • Email notifications for sales, low stock, payments
  • SMS alerts for important events
  • In-app notifications
  • Push notifications (mobile app)

Individual users can override these in their personal settings.

Default Settings

Default Tax Rate

Set the default tax rate applied to products (e.g., 7.5% VAT). Can be overridden per product.

Default Payment Terms

Standard payment terms for invoices:

  • Due on receipt
  • Net 7, 15, 30 days
  • Custom terms

Default Invoice Template

Choose which invoice template to use by default.

Saving Your Settings

After making changes:

  1. Review all configurations
  2. Click “Save Settings” at the bottom
  3. Changes apply immediately

Best Practices

  • Set currency and time zone correctly during initial setup
  • Review regional settings to match your location
  • Update fiscal year settings before your first year-end
  • Configure business hours for customer transparency
  • Keep settings consistent with your accounting practices

Need Help?

Contact [email protected] or visit ourHelp Center.

Related Articles: Managing Your Business Profile | Understanding Financial Reports

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